Virtual Assistant

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, you will organize and update files, answer calls and emails, and assist in creating presentations and sales materials. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.

Department: Business Development
Project Location(s): Ahmedabad, Gujarat
Qualification: Mentioned Below

Duties and Responsibilities

  • Answer and direct phone calls; organize correspondence and answer emails
  • Prepare and organize databases and reports
  • Manage social media accounts and replies
  • Handle confidential employer and client information
  • Take notes or transcribe meetings
  • Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference rooms
  • Arrange payments for vendors, travel, and sales expenses
  • Create purchase orders and track and manage payments
  • Present excellent customer-service skills to customers and clients
  • Manage filing systems, update records, and organize documentation
  • Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations
  • Requirements and Qualifications
  • High school diploma or equivalent; Associate or Bachelor’s degree preferred
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
  • Experience with Google Docs, cloud services, and other technology tools
  • Knowledgeable in technology to communicate via computer, smartphone, or text
  • Highly organized and able to multitask and work well with fast-paced directions and instructions
  • Able to manage time effectively and efficiently
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Excellent verbal and written communication skills
  • Strong customer service and presentation skills
  • Able to work nights, weekends, extended hours, and holidays as needed
  • Two years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred

 

  • About the Virtual Assistant position

We are looking for a Virtual Assistant who will be responsible for administrative support to our team while working remotely. You will handle administrative projects and deliver high-quality work under minimum supervision.

You are required to have experience in fulfilling various administrative tasks٫ including answering emails٫ scheduling meetings and making travel arrangements. A strong Internet connection is required٫ along with experience using communication tools like Skype.

  • Virtual Assistant responsibilities are:
  • Organize communication via emails and phone calls
  • Provide customer service as the first point of contact
  • Organize meetings٫ travels and accommodations
  • Manage contact lists and organize managers’ calendars
  • Create and review customer spreadsheets and keep online records
  • Conduct market research and report on the results
  • Prepare presentations
  • Help employees with their administrative queries

 

  • Virtual Assistant requirements are:
        • 2+ years’ experience of working on a Virtual Assistant or other relevant position
        • Significant experience with current technologies٫ like desktop sharing٫ cloud services and VoIP
        • Good practical experience with word-processing software and spreadsheets٫ particularly MS Office
        • Good practical experience with online calendars and scheduling٫ particularly Google Calendar
        • Strong phone٫ email and instant messaging communication skills
        • Strong organizational and time management skills
        • High school diploma; additional qualification as an Administrator or Executive Assistant will be a bonus

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